Step 1 - Confirm your involvement
To confirm your involvement and make important communication as easy as possible please register and provide the information listed below by email to: email@example.com
Please do this as soon as possible, but no later than 1 June 2022.
Information to include in your email
- Name and job title of contact/coordinator
- Name of council or organisation (if applicable)
- Is it a public or private event (see note below)
- Name of piper (if applicable)
- Name of town crier (if applicable)
- Name of choir (if applicable)
- Postal address including county and postcode
- Phone number – landline
- Mobile number
- Email address
- Beacon location – if known when registering, please include the postcode or grid reference
Please note – If your event is a private occasion and NOT open to the public, and you do not want your involvement shown on any public or media listing, it is important that you confirm this when providing information. Your participation will still be noted as part of this important event but NOT made public. However, if your event IS open to the public, your contact details will be shared with the media so that they can contact you direct to arrange any publicity and/or coverage of your event.
Public or private event
Ensure you have completed all the safety measures outlined on pages 11 and 12 before lighting your beacon. Alert the emergency services, including the Fire Brigade, undertake any risk assessments required and ensure everyone involved is happy and familiar with your plans. (This is your responsibility as coordinator).
Beacon lighting ceremony – 2 June 2022
Please light your Beacon at 9.15pm.
Step 2 - How to take part
Consider inviting your Lord Lieutenant, Deputy Lieutenant, Lord Mayor, High Sheriff, High Steward, Lord Provost, Chairman or Leader of the Council to light your beacon at 9.15pm. Or you may like to organise a competition (in partnership with your local media) with the winner having the honour of lighting the beacon.
Step 3 - Consider photos
You might also consider having professional photographs taken during your event. Immediately after, please send no more than two high quality, copyright-free photographs to firstname.lastname@example.org. Include the name of the photographer, the beacon location, county, country and postcode, along with the name of the council or organisation.
Step 4 - Social Media
If appropriate, use social media channels to promote your event. On Facebook, post photographs of your beacon lighting ceremony.
Step 5 - Publicise your event
We will provide you with a press release template which you can localise, providing as much information as you wish regarding your event and including your contact details. You can send this to your local media to enable them to contact you.